Same title, different level?
Background: I am responsible for payroll, but I also report to HR and do have some HR duties as well. My assistant enters new hires (and payroll) based on what she is told to do (by others in HR).... she doesn't question anything. We have an all in one HR, Benefits, Payroll and T&A system.
Years ago when I was entering the information myself, we had separate modules that didn't really talk to each other, so we also had validation tables set up so that Job A was always a Level 1. HR would give me a change and say that Employee 1 should be a Job A but a Level 2. That was one way that I would catch errors (and it happened more than it should have).
Fast forward, because our modules all talk to each other, we don't necessarily have to use validation tables anymore and things can be changed at the employee level. So now we can have several different employees in Job A, all with different Levels. And our job descriptions do say Level 1 - 3 based on experience. My argument is how do I know that HR is really listing the correct level (see last sentence of previous paragraph). And how do I explain why Employee 1 is a Level 3 but Employee 2 is only a Level 1 when a manager asks me?
Up until now, I've been able to keep everything tied to the validation tables, but my boss wants to eliminate the tables. So I guess my question is - is this the way other companies handle titles and levels as well? How does the person inputting the information know (or do they have to trust) that the information is correct? And how do you explain it when asked? I know that when I question the HR person responsible, I'm going to get a blank stare and an "I don't know" with a shrug of the shoulders (because that's what I always got before).
Maybe I'm wrong and it won't be an issue, but I would like a better response than "because that's what HR put on the form".
Thanks for your help.